Administrative Assistant Resume Example & Writing Guide

Create a professional administrative assistant resume. Expert examples with office management skills, software proficiency, and organizational achievements.

ATS-Optimized Expert-Written Updated 2026

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Administrative Assistant Resume Example

Here's a professional administrative assistant resume example that you can use as a reference. This example highlights the key sections and content that hiring managers look for.

Alex Johnson

Administrative Assistant

New York, NY | alex.johnson@email.com | (555) 123-4567 | linkedin.com/in/alexjohnson

Professional Summary

Organized and proactive Administrative Assistant with 4+ years of experience supporting C-suite executives and managing office operations for a 200-person company. Proficient in Microsoft Office Suite, Google Workspace, and scheduling software. Known for exceptional multitasking, attention to detail, and professional communication.

Work Experience

Senior Administrative Assistant

2022 – Present

ABC Corporation, New York, NY

•Managed complex calendars and travel arrangements for 3 C-suite executives, coordinating 50+ meetings per week
•Processed and organized 200+ documents daily with 99.5% accuracy rate
•Coordinated quarterly company events for 200+ employees, managing budgets up to $15,000

Administrative Assistant

2019 – 2022

XYZ Company, Chicago, IL

•Implemented new digital filing system that reduced document retrieval time by 60%
•Served as first point of contact for 100+ daily inquiries, maintaining professional and efficient communication

Skills

Microsoft Office Suite • Google Workspace • Calendar Management • Travel Coordination • Meeting Coordination • Data Entry • Office Management • Filing & Organization • Customer Service • Phone/Email Communication • Event Planning • Expense Reporting • Document Preparation • Inventory Management • CRM Systems

Education

Associate's Degree in Business Administration

Bachelor's in Communications

Use This Template in Resume Builder

Administrative Assistant Resume Summary Examples

Your resume summary is the first thing hiring managers read. Here's a strong example for aadministrative assistant with 4+ years of experience:

Good Example

“Organized and proactive Administrative Assistant with 4+ years of experience supporting C-suite executives and managing office operations for a 200-person company. Proficient in Microsoft Office Suite, Google Workspace, and scheduling software. Known for exceptional multitasking, attention to detail, and professional communication.”

Avoid This

“Hardworking administrative assistant looking for a challenging position where I can utilize my skills and experience. I am a team player with excellent communication skills.”

Why the first example works: It includes specific years of experience, quantified achievements, technical skills, and certifications — all things ATS systems and hiring managers look for.

Work Experience Bullet Points

Here are powerful, metrics-driven bullet points for a administrative assistant resume. Notice how each one starts with an action verb and includes specific numbers:

Managed complex calendars and travel arrangements for 3 C-suite executives, coordinating 50+ meetings per week
Processed and organized 200+ documents daily with 99.5% accuracy rate
Coordinated quarterly company events for 200+ employees, managing budgets up to $15,000
Implemented new digital filing system that reduced document retrieval time by 60%
Served as first point of contact for 100+ daily inquiries, maintaining professional and efficient communication

Pro Tip: Use the formula: Action Verb + Task + Quantified Result. For example: “Managed” + “team of 12 engineers” + “delivering project 20% under budget.”

Key Skills for a Administrative Assistant Resume

Include these skills on your administrative assistant resume to pass ATS screening and impress hiring managers:

Microsoft Office Suite

Google Workspace

Calendar Management

Travel Coordination

Meeting Coordination

Data Entry

Office Management

Filing & Organization

Customer Service

Phone/Email Communication

Event Planning

Expense Reporting

Document Preparation

Inventory Management

CRM Systems

ATS Keywords for Administrative Assistant Resume

These are the most important keywords that Applicant Tracking Systems scan for in administrative assistant resumes. Include them naturally throughout your resume:

administrative supportoffice managementcalendar managementdata entryMicrosoft Officeschedulingtravel coordinationfilingcustomer servicecorrespondence

Important: Don't stuff keywords. Use them naturally in your summary, experience, and skills sections. ATS systems can detect keyword stuffing and may flag your resume.

Education & Certifications

Education

Associate's Degree in Business Administration
Bachelor's in Communications

Certifications

Microsoft Office Specialist
Certified Administrative Professional (CAP)
Notary Public

Expert Tips for Your Administrative Assistant Resume

Emphasize organizational and multitasking abilities with specific examples

List specific software proficiency (Excel, Outlook, SAP, etc.)

Quantify: number of executives supported, documents processed, events coordinated

Show progression in responsibility over time

Include any industry-specific knowledge relevant to the target company

Administrative Assistant Salary & Job Outlook

Entry Level

$32K

Median Salary

$41K

Experienced

$52K

Job Outlook

-10% decline (2022-2032), but 324,300 openings per year from replacement needs

Source: BLS 2024

Frequently Asked Questions

What should an administrative assistant resume include?

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Office software proficiency, organizational skills, executive support experience, communication abilities, and quantified achievements in office management.